NovaScribe
Admin
Your workspace has a new look
Everything you used before is still here. Four places to know:
- 1Recording bar. Type initials, pick the visit type, press Start. Pause and Save for Later are here too.
- 2Visits. Today's visits. Click one to open it, or search older ones.
- 3Note. Edit right on the page, then Copy to your EHR.
- 4Tools. Codes, Patient, Handout, Transcript, and Literature Search.
— AI Medical Documentation
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Ready
00:00
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Microphone Issue Detected
- Check browser permissions (look for camera icon in address bar)
- Close other apps using your microphone (Zoom, Teams)
- Try a different microphone from Settings
- On Mac: System Preferences > Security > Microphone > Allow browser
Processing...
Epic
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Type initials above to search
Evidence Mode: Hover over any sentence to see transcript source(s)
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Problems:
Hover over the visit level to see MDM details
Data:
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Risk:
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Suggested billing codes
NovaScribe identifies billable counseling and time-based services mentioned during your visit. Click "Insert" to add supporting documentation to your note. wRVU values show relative work value (higher = higher reimbursement). Yellow-highlighted codes need additional documentation before billing.
CPT code suggestions will appear here after completing your note
Settings
Select microphone for recording
Use plain language to tell NovaScribe™ how you like your notes written. Write as if instructing a human scribe.
Leave blank for no limit. Most EHRs accept 4,000-10,000 characters.
Epic: no published limit | Cerner: ~8,000 | athena: ~10,000
Share notes with partners, NPs, or colleagues. Both users must add each other for mutual access to prior visit notes.
Session timestamps will display in this timezone.
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Customizes note templates and CPT code suggestions for your specialty.
Password
Update your account password
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Permanently delete your account and all associated data.
Welcome to NovaScribe™!
NovaScribe helps you create clinical notes faster by transcribing your patient visits in real-time.
Let's get you set up in about 60 seconds.
Recording Your First Visit
- Enter patient initials (e.g., JSM for John Smith) - you can also search for prior visits to give the AI context
- Click the purple Record button
- Speak naturally - NovaScribe transcribes in real-time
- Click Stop when done
Your clinical note generates automatically in about 20 seconds.
Make Notes Your Way
Open Settings to customize how your notes are generated:
- Custom Instructions - Tell the AI how to format your notes
- Microphone - Select and test your mic before recording
- Character Limit - Set max note length for your EHR
Tip: Click "Test Mic" before your first recording to make sure audio is working!
Record Anywhere
Record on your phone with the NovaScribe iPhone app from the App Store. It is included with your account and needs iOS 26.2 or later.
- Install NovaScribe from the App Store
- Sign in with the same username and password you use here
- Record your patient visit
- Your note appears in your desktop browser at novascribe.us
- Copy from desktop and paste into your EHR
This is great for clinic rooms where you can't bring your laptop!
Help & Tips
QUICK START
- Click Record to start, Stop when done
- Notes generate automatically (~20 seconds)
- Use Settings to customize your notes
FREQUENTLY ASKED QUESTIONS
Recording & Setup
How do I change how my notes are formatted?
Go to Settings and write instructions in plain language, as you would to a human scribe. You can save multiple instruction sets for different scenarios, and two defaults are included to get you started.
What microphone should I use?
Any USB-powered omnidirectional microphone works well on a computer. If you would rather not use a computer microphone, record with the NovaScribe iPhone app (App Store) or Android app (Google Play). Your note appears here either way.
Can I record on my phone?
Yes. Use the NovaScribe iPhone app (App Store) or Android app (Google Play), and sign in with the same account. Your note appears in the web app at novascribe.us, where you can review it and copy it into your EHR.
What is Character Limit for?
It controls max note length. Set it to match your EHR's text field limit (Cerner ~8000). Epic publishes no limit, so leave it blank unless your Epic team gives you one.
Working with Notes
How do I use the Regenerate button?
Click Regenerate to create a new version of your note using the same transcript. Useful if you want a different style or if you changed your instruction set in Settings.
What is Evidence Mode?
Evidence Mode shows transcript quotes related to each sentence in your note. Click "Show Evidence" after a note is generated, then hover over a sentence to see the quotes. A quote may support only part of a sentence, so use it to speed your review, not replace it.
What if I work at multiple locations with different EHRs?
That's exactly where NovaScribe shines. Whether you're at the hospital (Epic), outpatient clinic (Cerner), urgent care (athenahealth), or telemedicine platform—NovaScribe works identically in all of them. One tool, any destination.
Billing Features
What are CPT codes and how do I use them?
CPT codes identify billable services. NovaScribe analyzes your conversation to suggest codes for counseling, time-based services, and procedures discussed. Click "Insert" next to any code to add supporting documentation to your note. Yellow-highlighted codes need additional documentation before billing.
What does wRVU mean?
wRVU (work Relative Value Units) measures the physician work for each CPT code. Higher wRVU = higher reimbursement. NovaScribe shows wRVU for each suggested code so you can prioritize documentation for high-value services.
Why are some CPT codes highlighted yellow?
Yellow highlighting means the documentation in your note may not fully support billing that code. The status column shows a warning icon with details. Review your transcript to confirm the service was discussed and add supporting documentation before submitting for billing.
What are ICD-10 codes?
ICD-10 codes identify patient diagnoses. NovaScribe extracts diagnosis codes from your conversation and shows them with supporting evidence. Click "Copy All" to copy codes for your EHR, or "Copy for Epic" for Epic-specific format.
What does "needs review" mean on diagnosis codes?
Yellow-highlighted codes with "needs review" may lack specificity required for billing. Common issues include missing laterality (left/right) or insufficient documentation. Click an alternative code if a more specific option applies.
Workflow Tools
What is the Orders and Medication Changes panel?
This panel extracts all medication changes, new prescriptions, and orders discussed during the visit. The badges show counts (NEW = new prescriptions, CHANGE = dose adjustments, STOP = discontinuations). Use it as a checklist when entering orders in your EHR.
What are Patient Instructions?
Patient Instructions generates a plain-language handout summarizing follow-up appointments, medication changes, lifestyle recommendations, and warning signs discussed during the visit. Click "Copy Instructions" to print or give to the patient at checkout.
Can I edit the Patient Instructions?
The Patient Instructions are read-only in the panel, but you can copy them to a text editor and modify before printing.
Collaboration & EHR
How do I see my colleagues' notes in the initials dropdown?
Go to Settings > Collaborating Providers and add their username. They must also add you in their settings. Once both users have added each other, you'll see their notes in the initials dropdown list.
Do you integrate directly with my EHR?
NovaScribe takes a deliberately EHR-agnostic approach. This means it works instantly with any EHR—Epic, Cerner, athenahealth, MEDITECH, or any other system—with no IT approval or 8-12 month implementation required.
Isn't copy/paste slower than auto-insertion?
The copy/paste action takes about 3 seconds. Auto-insertion could save most of that 3 seconds, but increases cost and adds a potential point of failure with each EHR update. More importantly, copy/paste gives you a checkpoint to review the note before it becomes part of the legal record.
Need more help? Email support@novascribeai.com
NovaScribe Help
Don't paste patient information, passwords, or two-factor codes. This chatbot answers product questions only.
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Recording, notes, billing, account — I have the help articles indexed and will cite my sources.
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